An acceptance letter provides proof of what you believe to be your terms of employment before you actually begin work. Although you will often accept a job offer in person, it is a good gesture and a wise practice to formalize it with a letter.
These are 7 tips writing a job offer acceptance letter :
1. Begin your acceptance letter by identifying the position and by thanking whoever sent you the job offer, and then make it clear that you have decided to accept it. Express sincere appreciation for the offer, and indicate your enthusiasm for the position (but don’t be mushy and over – enthusiastic).
2. Use your acceptance letter to restate the basic terms of employment as you understand them, including hours start date (if given to you), grade level, school, and terms of employment.
3. Restate whatever instructions you were given regarding such details as your work hours, appropriate dress, and where you should park.
4. Request clarification in your acceptance letter of any terms of employment that were vague in the interview or that concerned you afterwards.
5. Express how much you look forward to filling this new position and mention one or two aspects of the job you will especially enjoy.
6. Type your acceptance letter in block or semi – block format, using three or four paragraphs, one page in length, and sign it by hand. The heading at the top should match your resume and cover letter — usually your contact information. Put the date and name, title, and address of the person it goes to at the top left. The envelope should match the paper type just as with a cover letter.
7. Make sure your acceptance letter is professional – looking; check it carefully for grammatical mistakes, typographical errors, and misspelled words.
If you are sincerely interested in a position, but need more time to make your decision, express your appreciation for the job offer and specify the amount of additional time you are requesting by indicating the date (no more than two weeks) by which you can or will respond with a decision.
job offer acceptance letter sample
3441 Dickinson Drive
Coral Gables, FL 55646
April 21, 2013
Human Resources Representative
Department of State
2201 C Street NW
Dear Ms. Taylor:
It is with great enthusiasm that I accept the Foreign Service Officer position with the Department of State. I feel confident that I can make a significant contribution to the agency.
As we negotiated, my starting salary will be $33,000 with the full range of benefits granted to government employees. I will report to work at 8:30 a.m. on June 1 and will have completed the medical examination and drug testing by May 5. Additionally, I shall complete all employment and insurance forms for the new employee orientation.
Thank you for your assistance during this process. I look forward to working with you and joining the team at the State Department.
job offer acceptance letter is recommended to formally accept the job offer as well as confirm the details of employment.
Points to include in your letter include:
- Appreciation for the offer and opportunity
- Written acceptance of the offer
- The terms and conditions of employment (salary, benefits)
- Starting date of employment
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You should send the letter to the person who offered you the position and include your contact information. Even though you have already been offered the job, make sure that your letter is well written and does not contain any errors.